Dashboard > Settings > Modules > Time > Time configuration > Lunch deduction settings
Set up an automatic lunch deduction that works with your company's workflow. This will save your workers' time when checking out. It will create a separate time entry as if a user were to split their time. This works by associating a dedicated cost code that can be rejected from reports and time calculations.
To calculate the lunch deduction accurately, it is essential to meet the criteria of the "Start Time of Deduction" and "Required Duration"
Lunch deduction requirements
Start time of Deduction
Let's take the example of Employee A's schedule for today, which is from 9:00 a.m. to 5:00 p.m., and the lunch deduction feature is enabled. In this case, the system will automatically create three entries to account for the lunch break. Here's how it will be displayed in the system:
9:00 AM to 12:00 PM: This entry represents the working hours from check-in to 12:00 PM.
12:00 PM to 12:30 PM: This entry indicates the lunch break, where the automatic lunch deduction starts. During this period, 30 minutes will be deducted from the total working hours.
12:30 PM to 5:00 PM: This entry reflects the remaining shift after the lunch break until the end of the scheduled workday.
Since Employee A's schedule exceeds 4 hours, they are eligible for a lunch deduction that starts at 12:00 p.m. and lasts for 30 minutes. As a result, the total working hours for Employee A will be recorded as 7 hours and 30 minutes, with 30 minutes deducted for the lunch break.
To set up the lunch deduction feature in SiteMax, follow these steps:
From the dashboard, locate the "Settings".
Within the settings page, locate and click on the "Modules" tab.
Under the "Modules" tab, find the "Time" tab.
Look for the "Time Configuration" button within the "Time" section and click on it.
On the time configuration page, scroll down or navigate to find the "Lunch Deduction Settings" section and from there, you can define the parameters for the lunch deduction.
Start Time of Deduction: This is the time at which the lunch deduction will start breaking down the time entry. You will need to have time logged over this time (start time plus deduction duration). It's the start time of the lunch entry that was created.
Required Duration: Set the amount of time that you need to have worked that day in order for the deduction to apply.
Deduction Duration: Choose how much time you want to deduct for lunch. This is the duration of the lunch entry created. It defines the "End Time" when added to the start time.
Cost Code: Pick a dedicated cost code associated with this entry. This cost-code can then be used when calculating overtime or to reject it from reports.
Custom Comment: Add a custom comment to easily identify and report on those entries. Custom comments will be displayed in the Time Center table.